Documents

Last updated: 31 July 2019

Overview

This Privacy ("Policy") covers the Queensland Historic Motoring Council Incorporated's treatment of personal information or personally identifiable information.

Specifically that which is collected or submitted when the web-user ("you") are using the Queensland Historic Motoring Council Incorporated website or services.

This Policy does not apply to companies that Queensland Historic Motoring Council Incorporated does not own or control, or to individuals that are not under Queensland Historic Motoring Council Incorporated supervisory control.

Please understand that whenever you voluntarily disclose Personal Information online this information cannot be made one-hundred percent secure and, in some cases, that information can be intercepted, collected and used by others. However, we work hard to protect your information at all times, and protect your information in several ways. Your information is stored on a secure server that Queensland Historic Motoring Council Incorporated and its authorised personnel can only access through a password. Additionally, we encrypt your information to prevent third parties without authorization from intercepting your information when it is in transit to us.

Collection of personal information

The type of personal information we collect from you will depend upon what dealings you have with us. In most cases, this information will only relate to your personal information. Personal information is generally defined as information that can identify a person (eg. name, email, address, etc.). We may collect information in the following ways:

• Membership Applications;
• Communications;
• Website and Social Media;
• Functions & Events;
• Marketing;
• Competitions;
• Sponsorship;
• Research and Feedback Forms

Use and Disclosure of Personal Information

The Queensland Historic Motoring Council Incorporated use or disclose personal information for the purpose for which the information was collected and in the ordinary operation of the association.

The Queensland Historic Motoring Council Incorporated Queensland Historic Motoring Council Incorporated will not disclose personal information concerning you to outside parties other than for a purpose made known to you unless:

• The disclosure is required by law;
• You have consented to our disclosing the information about you;
• There are reasonable grounds to believe that disclosure is necessary to prevent a serious threat to a person's health or safety.
• The Queensland Historic Motoring Council Incorporated has reason to suspect that unlawful activity has been, is being or may be engaged in and disclosure is necessary as part of the investigation of the matter or reporting concerns.

The Queensland Historic Motoring Council Incorporated provides a referral service to the public who wish to make contact with a motoring club. Information concerning member clubs will be made available to prospective members and interested parties in line with a published aim of the Association. Only information publicly visible on our website will be disclosed for this purpose.

Third-parties applications

The Association assures its membership that lists of members or contact details will not be sold to commercial organisations. The Association will only provide information to organisations or groups after consultation with the executive committee and only if the information provided promotes or enhances the activities of the member clubs.

Access to, and Correction of Personal Details

You can obtain a copy of the personal information we hold about you by writing to the club. We may require personal identification before providing you with details. If you find that personal information we hold about you is inaccurate, incomplete or out-of-date, please contact the club and, where appropriate, your record will be changed. You also have the ability to log into the website to the details we hold about you.

Link to Other Websites

The Queensland Historic Motoring Council Incoporated website https://qhmc.net.au is subject to this Privacy Policy. However, our website may provide links to other websites. As these linked websites are not under the Club's control, we are not responsible for the conduct of companies linked to its website and we advise you to preview the privacy policies of these sites before disclosing your personal information to them.

Consent

By providing your Private Information to us, you are deemed to have consented to the collection, use, disclosure and storage of that information as set out in this Privacy Policy.

Contact us

This is a very important section for your organization. Add your contact information (address, email, phone, fax, etc.) so that your users can contact with you with requests for personal information, or to change or delete their information.

Additional Information

Additional information about privacy requirements can be viewed on the following website: Australian Federal Privacy Commission https://www.privacy.gov.au